How To
Mar 8, 2024

How to Send Data from Gigasheet to your Favorite Tools Using a Live Data URL

Ever felt overwhelmed juggling data between multiple platforms? 

From spreadsheets to BI platforms to visualization software - the struggle is real, especially if you’re working with massive datasets. 

Traditional methods of data transfer will have you copy-pasting thousands of rows and columns, which is not only tedious but also prone to errors. 

Gigasheet's new feature is here to solve this problem. URL for BI & Spreadsheetsis an innovative solution that bridges the gap between your Gigasheet spreadsheets and your favorite BI tools - Power BI, Tableau, etc - using a live data URL. 

With just a few clicks, you can now seamlessly connect your data across platforms using a URL. 

No Code BI and Spreadsheet Integration using a Live Data URL

Traditionally, you’d jump from one platform to another, manually transferring data. For example, you’ve cleaned and analyzed a massive dataset in Gigasheet. Now, you’re eager to visualize the data for a crucial presentation. 

Here’s how you would do it:

  1. Export the data from Gigasheet, potentially in multiple parts due to size limitations.
  2. Manually format the data in another tool to ensure compatibility with your visualization software.
  3. Build the visualization from scratch, spending valuable time replicating complex charts and graphs.
  4. Repeating steps 1-3 times if any changes are made to the data in Gigasheet

Frustrating, isn't it?

Gigasheet's URL for BI & Spreadsheets tackles this challenge by establishing a seamless integration between your Gigasheet spreadsheets and your preferred BI tools and spreadsheets. 

It allows you to:

  • Connect Gigasheet directly with various BI platforms and spreadsheets.
  • Transfer data effortlessly between these tools, eliminating the need for manual processes.
  • Maintain real-time data synchronization, ensuring that your integrated tools always reflect the latest updates in your Gigasheet data.

With Gigasheet’s new URL for BI and spreadsheets, you reduce the data transfer time to almost zero and unlock deeper data insights with greater ease.

Benefits of a Live Data URL

Gigasheet's URL for BI & Spreadsheets goes beyond simplifying data transfer. It offers a range of benefits to unlock the full potential of your data: 

1. Effortless Integration

With the URL feature, you completely eliminate manual data transfer and cumbersome file conversions between Gigasheet and your preferred BI tools. You can connect seamlessly with any third-party tools, spreadsheets, or existing software ecosystems.

2. Real-Time Data Reflection

Changes that you make in your Gigasheet spreadsheets, such as filters, groups, or aggregations, automatically reflect in your connected tools. 

Forget manually refreshing data in different tools; this feature lets you maintain data consistency across platforms. So, your visualizations and reports are always based on the latest data.

For example, A marketing team can use Gigasheet to clean and organize customer data, then connect it to Power BI to create interactive dashboards that track campaign performance in real time.

3. Enhanced Data Collaboration

With the new URL feature, everyone automatically gets updated data, regardless of the platform that they’ve integrated. So you don’t have to communicate back and forth about the latest updates. 

For example, a financial analyst can leverage Gigasheet's forecasting capabilities and then transfer the data to Tableau to create sophisticated financial models to share with other stakeholders.

4. Data-Driven Decision Making

By enabling the analysis of entire datasets, not just samples, this feature allows businesses to make data-driven decisions with greater confidence and accuracy.

Now that you don’t need to transfer data and update the changes in each platform manually, you can uncover data insights faster. This automatically lets you make quicker, data-driven decisions so your businesses always stay ahead of the curve and capitalize on emerging opportunities.

For example, a retail company can analyze complete sales data across all channels in Gigasheet and then connect it to Domo to identify trends and optimize inventory management strategies.

By combining these benefits, URL for BI & Spreadsheets empowers users to work smarter, not harder, unlocking the true power of their data and driving impactful business decisions.

Step-by-Step Guide to Using URL for BI & Spreadsheets

  1. Open your Gigasheet spreadsheet.
  2. Navigate to the "File" menu and select "URL for BI & Spreadsheets.
Choose he URL for BI & Spreadsheet

  1. Click "Enable UR” and copy the provided URL.
Turn on the live data url

  1. Open your preferred BI tool or spreadsheet. I chose Google Sheets. From here, the steps will differ based on the tool you choose. But you’ll find a video demonstration connecting the URL with each platform. 

Follow the specific instructions for importing data from the URL in your chosen tool - they’re pretty straightforward. 

Using a live data url in Google Sheets

For Google Sheets, I used the “IMPORTDATA” function to connect the Gigasheet URL. 

IMPORTDATA() grabs the  data using the live data URL

The data was imported from Gigasheet automatically. 

Data populated from Gigasheet into Google Sheets

It’s that simple. You can adjust any settings in the import window, depending on the tool you’re working on. 

Consider These Points for Optimal Use

Before you start using the new URL feature, consider these points to ensure optimal use:

Consider Data Size:

Gigasheet implements data limitations to ensure smooth performance across all connected platforms. While these limits are set to accommodate a wide range of use cases, exceptionally large datasets may require alternative approaches.

Alternative Approaches:

  • Consider sampling techniques: If your dataset significantly exceeds the limits, explore techniques like random sampling or stratified sampling to create a representative subset for analysis in your BI tool. Gigasheet's powerful filtering capabilities can help create these samples.
  • Phased data transfer: For extremely large datasets, consider transferring the data in phases to your BI tool. This can help manage the load on both platforms and ensure successful data transfer.

A Short Learning Curve:

You may encounter a slight learning curve if you’ve never connected spreadsheets and BI tools. But don't worry, as Gigasheet has detailed video tutorials to help you integrate. 

Be it Power BI, Domo, Tableau, Microsoft Excel, or Google Sheets, you’ll find a step-by-step process to guide you. Here is a video for the steps illustrated above.

Integrate with ease

Earlier, you could analyze data in Gigasheet, but now, you can go further with integrations. No more downloading, uploading, or copy-pasting massive datasets. Just use the URL feature for smooth integration with any tool you like. 

Sign up for Gigasheet today and connect your spreadsheets with your favorite tools.

The ease of a spreadsheet with the power of a database, at cloud scale.

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